The Griffin Commissioners will met Tuesday July 25, 2017 at the City Offices at 1000 South HIll Street at 6:00 PM

During the meeting the Comm9issioners will:

Recognize Jennifer Freeman, Associate Planner with Planning & Development Department, as the June 2017 “Strongest Link” award recipient.  Toussaint Kirk, Director of Planning & Development, will address.

Receive comments regarding a request to rezone the property located at 866 E. Solomon Street consisting of 0.3 +/- acres from Medium Density Residential (MDR) to Planned Industrial Development (PID), submitted by Newton Crouch, Inc. Director of Planning and Development Services Toussaint Kirk will address.

Receive comments regarding a request to rezone approximately 0.79 +/- acres located at 1663 W. McIntosh Rd. from High Density Residential-B (HDR-B) to Planned Commercial Development (PCD) submitted by Pilkenton-Murray, LLC.  Director of Planning and Development Services Toussaint Kirk will address.

Receive comments regarding a variance request to subdivide property located at 527 S. Hill

Receive comments regarding a request to rezone approximately 0.33 +/- acres located along S. 8th Street from Low Density Residential-B (LDR-B) to Planned Commercial Development (PCD). Director of Planning and Development Services Toussaint Kirk will address.

Consider Minutes of the following:  June 13, 2017 Workshop and Regular Meeting, June 19, 2017 Joint Meeting with Spalding County, June 20, 2017 Special Called Meeting.

Consider approval of Task Order Form for the Pre Engineering of Community Development Block Grant Application 2018 to Paragon Consulting Group in the amount of $8,300.00 for the City of Griffin. Director of Public Works and Utilities Department Brant D. Keller will address.

Consider approval of Task Order Form for Engineering and Design of Lift Station #5 to Paragon Consulting Group in the amount of $25,000.00 for the Water and Wastewater Department of the Public Works and Utilities Department. Director of Public Work and Utilities Brant D. Keller will address.

Consider approval of Task Order Form for the Engineering and Design of Lift Station #7 to Paragon Consulting Group in the amount of $25,000.00 for the Water and Wastewater Department of the Public Works and Utilities Department. Director of Public Works and Utilities Brant D. Keller will address.

Consider approval of a Task Order Form for the Bidding and Construction Management for the Downtown LCI Project to Paragon Consulting Group in the amount of $241,235.00 for the Public Works Department.Director of Public Works and Utilities Department Brant D. Keller will address.

Consider approval to purchase Aluminum 18N Culvert from Contech Engineering Solutions for the 12th Street Culvert in the amount of $29,500.00 for the Public Works and Utilities Department. Director of Pubic Works and Utilities Brant D. Keller will address.

Consider approval of the Bid and Work Contract for the 12th Street Culvert to Crawford Grading & Pipeline, Inc., in the amount of $178,959.99 for the Public Works Department of the Public Works and Utilities Department. Director of Public Works and Utilities Department Brant D. Keller will address.

Consider approval of the purchase of  a R-900 V4 Gateway Collector from Delta Municipal Supply Company in the amount of $19,750.00 for the Water and Wastewater Department of the Public Works and Utilities Department. Director of Public Works and Utilities Department Brant D. Keller will address.

Consider agreement with United States Geological Survey for Stream Gauge Montioring Stations in the amount of $60,499.00 for the Water and Wastewater Department of the Public Works and Utilities Department. Director of Public Works and Utilities Department Brant D. Keller will address.

Consider approval to award the purchase of seven (7) Ford F150s in the amount of $170,476.00 to Speedway Ford and declare certain listed vehicles as surplus. The vehicles will be assigned to the following departments:

General Fund: Public Works/Streets ($23,248.00) and declare surplus unit 427, a 1999 Ford F150 with 227,201 miles (VIN# 1FT2F1824XNA48681);
Stormwater ($25,960.00) and declare surplus unit 1108, a 1994 Ford F150 with a defective odometer (VIN# 2FTDF15Y7RCA79550);
Electric Utility Fund – Technical Services (2) units totaling $46,638.00.
First vehicle ($23,319.00), and declare surplus unit 3875, a 2008 Dodge 1500 with 168,886 miles (VIN# 1D7HA16K38J179886);

Second vehicle ($23,319.00) and declare surplus unit 3811, a 2008 Dodge 1500 with 148,047 miles (VIN# 1D7HA16K58J179887).

Solid Waste director ($25,794.00), transferring unit 928, a 2011 Ford F-250 (VIN# 1FT7W2B64BEC16630) to Landfill and declare surplus unit 958, a 1996 Ford F150 with 211,034 miles (VIN# 1FTFEF15N4LB48511).
Water-Distribution Division ($26,898.00) and declare surplus unit 803, a 2005 Dodge Ram 3500 with 210,981 miles (VIN# 3D7MR46C95G863422).
Water-Meter Division ($21,938.00) is a new unit needed for the Meter Division.
Director of Central Services Phill Francis will address.

Consider approval to award the purchase of one (1) Ford F350 from Speedway Ford in the amount of $36,566.00 for Public Works, Streets division and declare surplus unit 445, a 2002 Ford F350 with 162,000 miles (VIN# 1FDWW36F62EB53036). Director of Central Services Phill Francis and Director of Public Works Brant Keller will address.

Consider the purchase of eleven (11) Dodge Chargers from Akins Ford Dodge Government Sales in the amount of $264,481.25 ($24,043.75 per vehicle);  approve additional equipment/installation by Dana Safety Supply in the amount of $119,482.99 ($10,862.09 per vehicle) and declare identified vehicles surplus. Police Chief Mike Yates will address.

Consider purchase of a 53′ bucket truck for the Electric Department in the amount of $159,674 from Altec under the NJPA (National Joint Purchasing Alliance) purchasing program. Electric Director Dan Thompson will address.

Consider renewal of Standard Office Lease between the City of Griffin and Tru Check, Inc. for Suite 114 of One Griffin Center in the amount of $6,837.48 for a one-year term. City Staff Attorney, Jessica Whatley O’Connor, will address.

The Regular Agenda includes items on which the Commission will individually consider and possibly take action.

Consider approval of a request to rezone the property located at 866 E. Solomon Street consisting of 0.3 +/- acres from Medium Density Residential (MDR) to Planned Industrial Development (PID), submitted by Newton Crouch, Inc.  Director of Planning and Development Services Toussaint Kirk will address.

Consider approval of a request to rezone approximately 0.79 +/- acres located at 1663 W. McIntosh Rd. from High Density Residential-B (HDR-B) to Planned Commercial Development (PCD) submitted by Pilkenton-Murray, LLC. Director of Planning and Development Services Toussaint Kirk will address.

Consider a variance request to subdivide property located at 527 S. Hill Street. Director of Planning & Development Services Toussaint Kirk will address.

Consider approval of a request to rezone approximately 0.33 +/- acres located along S. 8th Street from Low Density Residential-B (LDR-B) to Planned Commercial Development (PCD), submitted by John T. Newton, Jr. Director of Planning and Development Services Toussaint Kirk will address.

Consider execution of agreement with Allen-Smith Consulting to prepare the City of Griffin’s FY2018 Community Development Block Grant application to the Georgia Department of Community Affairs (DCA) in the amount of $10,000. Planning and Development Director Toussaint Kirk will address.

Consider Resolution determining the necessity for acquisition of two temporary construction easements for the 2017 Dewey Street Sewer Lift Station Replacement Project; determining a public use for said easements; establishing an initial offer for the easements; authorizing the City Manager or his designee to negotiate with land owners; and for other purposes. City Attorney Drew Whalen will address.

Consider approval of a Memorandum of Understanding with Spalding County to provide for reimbursement for the housing of City of Griffin pre-trial detainees and inmates at the Spalding County Detention Facility.  Staff Attorney Jessica O’Connor will address.

Consider approval of a Purchase and Sale Agreement between Atlantic Fiber Networks, Inc. (AFN) and the City of Griffin, Georgia, for acquisition of the fiber network owned by AFN in Spalding County to provide services to the Griffin-Spalding County School District; and a Data Transport Service Agreement with Education Networks of America, Inc. (ENA) for information services (data) though the above-described network to the School System and a resolution amending the FY 17-18 Budget accordingly to create the Telecommunications Fund and reflect the AFN-ENA transaction. Jack Poland, IT Director, Finance Director Markus Schwab, and City Attorney Drew Whalen will address.