CITY COMMISSIONERS REGULAR SCHEDULED MEETING HELD TUESDAY NIGHT AT 6PM . THE MEETING WAS HELD TG THE OFFICES AT 100 SOUTH HILL STRET
The first order of business at the Griffin City Commissioners Meeting 04/21/15:
The commissioners recognized: Captain Donald Britt with the Police Department, for 25 years of dedicated service to the City of Griffin. Captain Britt has worked in nearly every position with the P.D. He currently commands the Criminal Investigation unit.
After a lengthy discussion the commissioners tabled for further information, a request for a variance of the Griffin Unified Development Code to subdivide a lot creating two non-conforming lots, for property located at 728 E. Tinsley Street/228 Morris Street, submitted by Russell Johnson.
The Variance request stems from the applicant’s property having dual frontage along two (2) roadways with two (2) single family homes constructed on a single lot. The applicant wishes to subdivide the property so that the houses can be sold separately. One house was built in 1940. Another was built in 1989 but there is no record of a plat showing the lot being divided when the new house was built.
The commissioners Approved: a request to amend the Unified Development Code, of the City of Griffin, for Historic Character Signs. The purpose of the ordinance amendment is to include the “Killed in Action” plaques as a permitted sign. The pintail plaque design was approved by the Historic Preservation Commission based on size and style.
Approved: a Standard Office Lease between the City of Griffin and Portal Labs, LLC for suite #403 of One Griffin Center in the amount of $4054.80 per year. This is an annual lease with two one-year renewals effective May 1, 2015.
The Commissioners accepted: Recognition of Still Branch Water Treatment Plant and Harry Simmons Water Treatment Plant Platinum Awards, and Shoal Creek Water/Wastewater Treatment Plant Gold Award from the Georgia Association of Water Professionals. Director Public Works and Utilities Director Brant D. Keller presented the Recognition.
The commissioners Accepted: Recognition by the Georgia Association of Water Professionals (GAPW), for “Plant of the Year Award,” in the Category of Surface Water 9MGD – 14.99MGD to the Still Branch Water Treatment Plant. Dr. Brant Keller, Director of Public Works and Utilities presented the award.
Approved: a Resolution in recognition of Water Professionals Appreciation Day on Monday, May 4, 2015. The Georgia General Assembly recently amended the Official Code of Georgia, relating to holidays and observances, to designate the first Monday in May of each year as “Water Professionals Appreciation Day” in Georgia. The City of Griffin approved this resolution, to designate May 4, 2015 as a special day of recognition for men and women who work tirelessly in our City to ensure that our tap water is safe and that our water resources are protected and properly managed.
Approved: a Resolution amending the City of Griffin’s Water / Wastewater Utility Fund Fiscal Year Operating and Capital Budget by appropriating $50,000.00 (expense) to equipment rental and $50,000.00 (revenue) to insurance claim (pending insurance reimbursement), in order to cover expenses resulting from a catastrophic pump motor failure. On January 8, 2015 the Still Branch Water Treatment Plant (WTP) experienced a catastrophic motor failure on its High Service Pump #2. At the time of motor #2’s failure, the drive on High Service Pump #1 was in route to Magna Drive, located in Washington State, because of a suspected malfunction inside the drive. With both High Service Pumps down, the Still Branch WTP needed to install temporary pumps in order to have the ability to provide water to the distribution network in the case of an emergency.
Approved: a Task Order for the Bid Documents and Construction Management for Intersections and Signalization, in the amount of $206,700.00, for the Public Works and Utilities Department. These projects are programmed in the 2008 SPLOST. They consist of the re-design of Experiment Street, Broad Street and 10 th Street, the vertical alignment of West College Street with 12th Street, and 3 signal upgrades with mast and arms at West Broad and 8 th Streets, College Street and 8 th Street, and College Street and 9 th Street.
Approved: a Timber Sales Agreement with Piedmont Forestry, LLC for the harvesting of timber at Still Branch Regional Reservoir for the Water and Wastewater Department of the Public Works and Utilities Department. The spray field used for sludge management at the Still Branch Water Treatment Plant needs thinning and expanding. The area consists of approximately 75 acres. The sale price per ton is $10.25 for pine pulpwood; super pulpwood is $15.30; pine chip and saw $18.30 per ton; pallet wood is $22.50; and hardwood pulpwood is $5.40 per ton. The City of Griffin will receive $7,000.00 in advance and the balance upon completion of timber sale.
Approved: of Bid Award and Work Contract from Steele & Associates, Inc., for the Thomaston Mill Village (CDBG) Community Development Block Grant in the amount of $572,859.00 for the Water and Wastewater Department of the Public Works and Utilities Department. This is Phase VI of the water and wastewater renewals of water distribution and wastewater collection systems in the Thomaston Mill Village. The bid price was negotiated from $617,625.00 down to $572,859.00 to meet the allotted funding of the construction budget.
Approved: to accept a grant from the Central Georgia EMC in the amount of $1,200.00 to fund a regional seminar on fireworks compliance and safety (the Enforcement Officials Fireworks Training Program). Seminar to be taught by the American Pyrotechnics Association on Wednesday, May 13, 2015 at the University of Georgia, Griffin Campus. All metro Atlanta and EMC member agencies will be invited, as well as a statewide invitation to all Georgia fire departments. There is no matching funds required in the grant.
Approved: a Request for the acceptance of the Justice Assistance Grant (JAG) from the Department of Justice in the amount of $15,876.00 for the purchase of in-car cameras for the Police Department. There is no matching funds required with the grant. No impact on the City budget.
Approved: to execute a Non-Residential Gas Extension Contract between Atlanta Gas Light Company (AGL) and the City of Griffin for installation of natural gas at 1010 N. Hill Street, commonly referred to as the Thomas Property, to serve a generator. The new building is total electric except for the standby generator, which is dependent on natural gas. Because the natural gas service will only be needed for a standby generator, the City is required to contribute $1788.02 in order to initiate the installation. The installation costs will be funded by the Thomas Property Development (Construction Phase) Capital Budget Item.
Approved: to amend the Storm Water Fund for the Public Works and Utilities budget for $17,000 for culvert repairs.
The Commissioners: Appointed: Commissioner Doug Hollberg as the voting delegate for GMA 2015 Annual Convention for Membership Business Meeting on Sunday, June 28, 2015. Member cities designate a voting delegate for the GMA membership business meeting and respond in writing to Georgia Municipal Association by June 1.