CITY OF GRIFFIN BOARD OF COMMISSIONERS TUESDAY, OCTOBER 28, 2014 6:00 P.M.
The first order of business at the Griffin City Commissioners meeting Tuesday October 28 th The Commissioners approved a proposal to “Honor our KIA”. John Carlisle was present to address the commissioners. “Honor Our KIA” is a concept conceived by Mr. Carlisle to honor our service men and woman who were killed in action from WWI to present. A committee has been formed to implement the plan.
The Commissioners approved to amend the City of Griffin’s General Fund Fiscal Year 2015 Operating and Capital Budget in the amount of $11,574.00; transfer $11,573.87 to General Fund Operating Cash from Confiscated Assets Griffin Police Department Fund Cash (which consists of unrestricted donations and court orders for abandoned property), to be used by the police department to purchase Honor Guard uniforms and advertising/promotional materials. Honor Guard uniforms will be used for special events and ceremonies. Advertising and promotional materials will be used to enhance community relationship and visibility.
Approved: a Master Services Agreement between the City Of Griffin and Brown & Caldwell for Landfill and Solid Waste System Engineering and Consulting Services. This allows the City to engage in EPD mandated inspection and corrective action issues as well as minor modification requests, new cell construction design , post closure reporting and monitoring and other required landfill operational and logistical tasks. These issues were previously by a firm who has moved to Baltimore and cannot serve the City’s needs. Brown & Caldwell has hired one of their Engineers who is familiar with the Landfill and was part of the project design as well as 12 years working with the City. This agreement is not to exceed FY/15 approved budget for Professional Services of $29,650.
Approved to amend the City of Griffin’s Fiscal Year 2015 Operating and Capital Budget by reallocating $3,605.00 from contract labor line item to equipment rental line item from Transfer Station Division in Solid Waste Utility Fund. The transfer of these funds is necessary to pay for the rental of a heavy wheeled loader to facilitate the unloading and installation of the new sort line equipment currently being delivered to the Recycling Center. Funds are available due to the FY14-15 contract labor budget being delayed by o month which equates to $4,160 that will not be expended.
Approved a Resolution authorizing the acquisition of a new Caterpillar 950K Wheel Loader from Yancey Brothers Co., in the amount of $354,835, and authorizing a Multiyear Lease, with Caterpillar Financial Services Corp., for an Initial Term expiring 12/31/14 and 5 annual renewal terms, at rate not to exceed 3.2%. Amount Financed is $355,835 (includes equipment price and document fee of $500.00); Total Obligation not to exceed $418,836.60 (includes balloon payment of $85,354.00, due 11/3/19).
Approved a Resolution amending the FY 15 Budget to transfer funds between accounts in order to pay the lease payment due December 3, 2014; this is the only lease obligation due in FY 15.
This piece of equipment is essential to operate the City Transfer Station and meet operational requirements for the Recycling Program. This equipment will replace a 2001 Volvo L120 Loader, which is no longer fiscally feasible to repair as cost of engine replacement exceeds net value of the unit. This unit will be declared surplus and sold at auction on GovDeals.com.
Approved to re-task Airport Improvement Program (AIP) grant monies and amend the budget accordingly. The airport’s approved FY 15 budget includes $269,000. FAA AIP grant monies to construct a fence around the current GS-Airfield. On 8 October, 2014 the FAA has approved the construction of a replacement airport for Griffin-Spalding County. All new AIP grant money will be used for the new airport. On 11 August 2014, the Airport Authority unanimously agreed that in the event a new replacement airport was approved, the money budgeted for the fence will be re-allocated to new airport initiatives. Two items, a New Airport Layout Plan (ALP) & an airport Property Boundary Survey and Plat are necessary to initiate the new airport process. These items have been reviewed by FAA / GDOT and approved for AIP grants. The Authority requests that the City & County authorize re-tasking the $269,000 to be re-allocated to the new airport ALP and airfield Property & Boundary Survey.
Approved to amend the City of Griffin – Spalding County Airport Authority Fiscal Year 2015 Operating and Capital Budget in the amount of $28,000.00. This agenda and amendment serves to correct the current year budget since the City’s Board approved the purchase back in December 2013 (Fiscal Year 2014). The truck was subsequently delivered and invoiced in fiscal year 2015, thus crossing fiscal years and therefore requires a budget amendment for correct budget presentation.
Approved to purchase from the lowest and most responsive bidder, Presidio Networked Solutions, a battery back-up power system in the amount of $34,889.69 for the City’s server room and Electric Operations control room. This back-up power system will allow all equipment maintained in the server room to run without interruption for one hour in the event of an extended power outage. The smaller unit that was in place before SCADA will be sold on GovDeals.com.
Approved to amend the City of Griffin’s Fiscal Year 2013-2014 Operating and Capital Budget for Federal Emergency Management Association (FEMA) fund in the amount of $207,940 for expenditures resulting from winter storms. Storm related expenditures will be reimbursed by FEMA.